History and Audit Event Log

The History Event Stream provides audit information about executed process instances.

The process engine maintains the state of running process instances inside the database. This includes writing (1.) the state of a process instance to the database as it reaches a wait state and reading (2.) the state as process execution continues. We call this database the runtime database. In addition to maintaining the runtime state, the process engine creates an audit log providing audit information about executed process instances. We call this event stream the history event stream (3.). The individual events which make up this event stream are called History Events and contain data about executed process instances, activity instances, changed process variables and so forth. In the default configuration, the process engine will simply write (4.) this event stream to the history database. The HistoryService API allows querying this database (5.). The history database and the history service are optional components; if the history event stream is not logged to the history database or if the user chooses to log events to a different database, the process engine is still able to work and it is still able to populate the history event stream. This is possible because the BPMN 2.0 Core Engine component does not read state from the history database. It is also possible to configure the amount of data logged, using the historyLevel setting in the process engine configuration.

Since the process engine does not rely on the presence of the history database for generating the history event stream, it is possible to provide different backends for storing the history event stream. The default backend is the DbHistoryEventHandler which logs the event stream to the history database. It is possible to exchange the backend and provide a custom storage mechanism for the history event log.

Choose a History Level

The history level controls the amount of data the process engine provides via the history event stream. The following settings are available out of the box:

  • NONE: no history events are fired.
  • ACTIVITY: the following events are fired:
    • Process Instance START, UPDATE, END, MIGRATE: fired as process instances are being started, updated, ended and migrated
    • Case Instance CREATE, UPDATE, CLOSE: fired as case instances are being created, updated and closed
    • Activity Instance START, UPDATE, END, MIGRATE: fired as activity instances are being started, updated, ended and migrated
    • Case Activity Instance CREATE, UPDATE, END: fired as case activity instances are being created, updated and ended
    • Task Instance CREATE, UPDATE, COMPLETE, DELETE, MIGRATE: fired as task instances are being created, updated (i.e., re-assigned, delegated etc.), completed, deleted and migrated.
  • AUDIT: in addition to the events provided by history level ACTIVITY, the following events are fired:
    • Variable Instance CREATE, UPDATE, DELETE, MIGRATE: fired as process variables are created, updated, deleted and migrated. The default history backend (DbHistoryEventHandler) writes variable instance events to the historic variable instance database table. Rows in this table are updated as variable instances are updated, meaning that only the last value of a process variable will be available.
  • FULL: in addition to the events provided by history level AUDIT, the following events are fired:
    • Form property UPDATE: fired as form properties are being created and/or updated.
    • The default history backend (DbHistoryEventHandler) writes historic variable updates to the database. This makes it possible to inspect the intermediate values of a process variable using the history service.
    • User Operation Log UPDATE: fired when a user performs an operation like claiming a user task, delegating a user task etc.
    • Incidents CREATE, DELETE, RESOLVE, MIGRATE: fired as incidents are being created, deleted, resolved and migrated
    • Historic Job Log CREATE, FAILED, SUCCESSFUL, DELETED: fired as a job is being created, a job execution failed or was successful or a job was deleted
    • Decision Instance EVALUATE: fired when a decision is evaluated by the DMN engine.
    • Batch START, END: fired as batches are being started and ended
    • Identity links ADD, DELETE: fired when an identity link is being added, deleted or when an assignee of a user task is set or changed and when the owner of a user task is set or changed.
    • Historic External Task Log CREATED, DELETED, FAILED, SUCCESSFUL: fired as an external task has been created, deleted or an external task execution has been reported to fail or succeed.
  • AUTO: The level auto is useful if you are planning to run multiple engines on the same database. In that case, all engines have to use the same history level. Instead of manually keeping your configurations in sync, use the level auto and the engine determines the level already configured in the database automatically. If none is found, the default value audit is used. Keep in mind: If you are planning to use custom history levels, you have to register the custom levels for every configuration, otherwise an exception is thrown.

If you need to customize the amount of history events logged, you can provide a custom implementation HistoryEventProducer and wire it in the process engine configuration.

Set the History Level

The history level can be provided as a property in the process engine configuration. Depending on how the process engine is configured, the property can be set using Java code:

ProcessEngine processEngine = ProcessEngineConfiguration
  .createProcessEngineConfigurationFromResourceDefault()
  .setHistory(ProcessEngineConfiguration.HISTORY_FULL)
  .buildProcessEngine();

It can also be set using Spring XML or a deployment descriptor (bpm-platform.xml, processes.xml). When using the Camunda JBoss Subsystem, the property can be set through JBoss configuration (standalone.xml, domain.xml).

<property name="history">audit</property>

Note that when using the default history backend, the history level is stored in the database and cannot be changed later.

The Default History Implementation

The default history database writes History Events to the appropriate database tables. The database tables can then be queried using the HistoryService or using the REST API.

History Entities

There are the following History entities, which - in contrast to the runtime data - will also remain present in the DB after process and case instances have been completed:

  • HistoricProcessInstances containing information about current and past process instances.
  • HistoricProcessVariables containing information about the latest state a variable held in a process instance.
  • HistoricCaseInstances containing information about current and past case instances.
  • HistoricActivityInstances containing information about a single execution of an activity.
  • HistoriCasecActivityInstances containing information about a single execution of a case activity.
  • HistoricTaskInstances containing information about current and past (completed and deleted) task instances.
  • HistoricDetails containing various kinds of information related to either a historic process instances, an activity instance or a task instance.
  • HistoricIncidents containing information about current and past (i.e., deleted or resolved) incidents.
  • UserOperationLogEntry log entry containing information about an operation performed by a user. This is used for logging actions such as creating a new task, completing a task, etc.
  • HistoricJobLog containing information about the job execution. The log provides details about the lifecycle of a job.
  • HistoricDecisionInstance containing information about a single evaluation of a decision, including the input and output values.
  • HistoricBatch containing information about current and past batches.
  • HistoricIdentityLinkLog containing information about current and past (added, deleted, assignee is set or changed and owner is set or changed) identity links.
  • HistoricExternalTaskLog containing information about the external log. The log provides details about the lifecycle of an external task.

State of HistoricProcessInstances

For every process instance process engine will create single record in history database and will keep updating this record during process execution. Every HistoricProcessInstance record can get one of the following states assigned:

  • ACTIVE - running process instance
  • SUSPENDED - suspended process instances
  • COMPLETED - completed through normal end event
  • EXTERNALLY_TERMINATED - terminated externally, for instance through REST API
  • INTERNALLY_TERMINATED - terminated internally, for instance by terminating boundary event

Among them following states can be triggered externally, for example through REST API or Cockpit: ACTIVE, SUSPENDED, EXTERNALLY_TERMINATED.

Query History

The HistoryService exposes the methods createHistoricProcessInstanceQuery(), createHistoricProcessVariableQuery(), createHistoricCaseInstanceQuery(), createHistoricActivityInstanceQuery(), createHistoricCaseActivityInstanceQuery(), createHistoricDetailQuery(), createHistoricTaskInstanceQuery(), createHistoricIncidentQuery(), createUserOperationLogQuery(), createHistoricJobLogQuery(), createHistoricDecisionInstanceQuery(), createHistoricBatchQuery(), createHistoricExternalTaskLogQuery and createHistoricIdentityLinkLogQuery() which can be used for querying history.

Below are a few examples which show some of the possibilities of the query API for history. Full description of the possibilities can be found in the Javadocs, in the org.camunda.bpm.engine.history package.

HistoricProcessInstanceQuery

Get the ten HistoricProcessInstances that are finished and that took the most time to complete (the longest duration) of all finished processes with definition ‘XXX’.

historyService.createHistoricProcessInstanceQuery()
  .finished()
  .processDefinitionId("XXX")
  .orderByProcessInstanceDuration().desc()
  .listPage(0, 10);

HistoricCaseInstanceQuery

Get the ten HistoricCaseInstances that are closed and that took the most time to be closed (the longest duration) of all closed cases with definition ‘XXX’.

historyService.createHistoricCaseInstanceQuery()
  .closed()
  .caseDefinitionId("XXX")
  .orderByCaseInstanceDuration().desc()
  .listPage(0, 10);

HistoricActivityInstanceQuery

Get the last HistoricActivityInstance of type ‘serviceTask’ that has been finished in any process that uses the processDefinition with id ‘XXX’.

historyService.createHistoricActivityInstanceQuery()
  .activityType("serviceTask")
  .processDefinitionId("XXX")
  .finished()
  .orderByHistoricActivityInstanceEndTime().desc()
  .listPage(0, 1);

HistoricCaseActivityInstanceQuery

Get the last HistoricCaseActivityInstance that has been finished in any case that uses the caseDefinition with id ‘XXX’.

historyService.createHistoricCaseActivityInstanceQuery()
  .caseDefinitionId("XXX")
  .finished()
  .orderByHistoricCaseActivityInstanceEndTime().desc()
  .listPage(0, 1);

HistoricProcessVariableQuery

Get all HistoricProcessVariables from a finished process instance with id ‘XXX’, ordered by variable name.

historyService.createHistoricProcessVariableQuery()
  .processInstanceId("XXX")
  .orderByVariableName.desc()
  .list();

HistoricDetailQuery

The next example gets all variable-updates that have been done in process with id ‘123’. Only HistoricVariableUpdates will be returned by this query. Note that it’s possible for a certain variable name to have multiple HistoricVariableUpdate entries, one for each time the variable was updated in the process. You can use orderByTime (the time the variable update was done) or orderByVariableRevision (revision of runtime variable at the time of updating) to find out in what order they occurred.

historyService.createHistoricDetailQuery()
  .variableUpdates()
  .processInstanceId("123")
  .orderByVariableName().asc()
  .list()

The next example gets all variable updates that were performed on the task with id ‘123’. This returns all HistoricVariableUpdates for variables that were set on the task (task local variables), and NOT on the process instance.

historyService.createHistoricDetailQuery()
  .variableUpdates()
  .taskId("123")
  .orderByVariableName().asc()
  .list()

HistoricTaskInstanceQuery

Get the ten HistoricTaskInstances that are finished and that took the most time to complete (the longest duration) of all tasks.

historyService.createHistoricTaskInstanceQuery()
  .finished()
  .orderByHistoricTaskInstanceDuration().desc()
  .listPage(0, 10);

Get HistoricTaskInstances that are deleted with a delete reason that contains ‘invalid’ and that were last assigned to user ‘jonny’.

historyService.createHistoricTaskInstanceQuery()
  .finished()
  .taskDeleteReasonLike("%invalid%")
  .taskAssignee("jonny")
  .listPage(0, 10);

HistoricIncidentQuery

Query for all resolved incidents:

historyService.createHistoricIncidentQuery()
  .resolved()
  .list();

UserOperationLogQuery

Query for all operations performed by user ‘jonny’:

historyService.createUserOperationLogQuery()
  .userId("jonny")
  .listPage(0, 10);

HistoricJobLogQuery

Query for successful historic job logs:

historyService.createHistoricJobLogQuery()
  .successLog()
  .list();

HistoricDecisionInstanceQuery

Get all HistoricDecisionInstances from a decision with key ‘checkOrder’ ordered by the time when the decision was evaluated.

historyService.createHistoricDecisionInstanceQuery()
  .decisionDefinitionKey("checkOrder")
  .orderByEvaluationTime()
  .asc()
  .list();

Get all HistoricDecisionInstances from decisions that were evaluated during the execution of the process instance with id ‘XXX’. The HistoricDecisionInstances contains the input values on which the decision was evaluated and the output values of the matched rules.

historyService.createHistoricDecisionInstanceQuery()
  .processInstanceId("XXX")
  .includeInputs()
  .includeOutputs()
  .list();

HistoricBatchQuery

Get all historic process instance migration batches ordered by id.

historyService.createHistoricBatchQuery()
  .type(Batch.TYPE_PROCESS_INSTANCE_MIGRATION)
  .orderById().desc()
  .list();

HistoricIdentityLinkLogQuery

Query for all identity links that are related to the user ‘demo’.

historyService.createHistoricIdentityLinkLogQuery()
  .userId("demo")
  .list();

HistoricExternalTaskLogQuery

Query for failed historic external task logs:

historyService.createHistoricExternalTaskLogQuery()
  .failureLog()
  .list();

History Report

You can use the reports section to retrieve custom statistics and reports. Currently, we support the following kinds of reports:

Instance Duration Report

Retrieves a report about the duration of completed process instances, grouped by a specified period. These reports include the maximum, minimum and average duration of all completed process instances, which were started in the specified period. The following code snippet retrieves a report for every month since the engine was started:

historyService
  .createHistoricProcessInstanceReport()
  .duration(PeriodUnit.MONTH);

The supported periods so far are MONTH and QUARTER from org.camunda.bpm.engine.query.PeriodUnit.

To narrow down the report query, one can use the following methods from HistoricProcessInstanceReport:

  • startedBefore: Only takes historic process instances into account that were started before a given date.
  • startedAfter: Only takes historic process instances into account that were started after a given date.
  • processDefinitionIdIn: Only takes historic process instances into account for given process definition ids.
  • processDefinitionKeyIn: Only takes historic process instances into account for given process definition keys.

where startedBefore and startedAfter use java.util.Date (depricated) or java.util.Calendar objects for the input.

For instance, one could query for all historic process instances which were started before now and get their duration:

Calendar calendar = Calendar.getInstance();
historyService.createHistoricProcessInstanceReport()
  .startedBefore(calendar.getTime())
  .duration(PeriodUnit.MONTH);

Task Report

Retrieves a report of completed tasks. For the task report there are two possible report types: count and duration.

If you use the method countByProcessDefinitionKey or countByTaskName in the end of your report query, the report contains a list of completed task counts where an entry contains the task name, the definition key of the task, the process definition id, the process definition key, the process definition name and the count of how many tasks were completed for the specified key in a given period. The methods countByProcessDefinitionKey and countByTaskName then group the count reports according the criterion ‘definition key’ or ‘task name’. To retrieve a task count report grouped by the task name, one could execute the following query:

historyService
  .createHistoricTaskInstanceReport()
  .countByTaskName();

If the report type is set to duration, the report contains a minimum, maximum and average duration value of all completed task instances in a given period.

historyService
  .createHistoricTaskInstanceReport()
  .duration(PeriodUnit.MONTH);

The supported period times and the confinement of the query works analogously to Instance Duration Report.

Partially Sorting History Events by Their Occurrence

Sometimes you want to sort history events in the order in which they occurred. Please note that timestamps cannot be used for that.

Most history events contain a timestamp which marks the point in time at which the action signified by the event occurred. However, this timestamp can, in general, not be used for sorting the history events. The reason is that the process engine can be run on multiple cluster nodes:

  • on a single machine, the clock may change due to network sync at runtime,
  • in a cluster, events happening in a single process instance may be generated on different nodes among which the clock may not be synced accurately down to nanoseconds.

To work around this, the Camunda engine generates sequence numbers which can be used to partially sort history events by their occurrence.

At a BPMN level this means that instances of concurrent activities (example: activities on different parallel branches after a parallel gateway) cannot be compared to each other. Instances of activities that are part of happens-before relation at the BPMN level will be ordered in respect to that relation.

Example:

List<HistoricActivityInstance> result = historyService
  .createHistoricActivityInstanceQuery()
  .processInstanceId("someProcessInstanceId")
  .orderPartiallyByOccurrence()
  .asc()
  .list();

Please note the returned list of historic activity instances in the example is only partially sorted, as explained above. It guarantees that related activity instances are sorted by their occurrence. The ordering of unrelated activity instances is arbitrary and is not guaranteed.

User Operation Log

The user operation log contains entries for many API operations and can be used for auditing purposes. It provides data on what kind of operations are performed as well as details on the changes involved in the operation. Operations are logged when the operation is performed in the context of a logged in user. To use the operation log, the process engine history level must be set to FULL.

Write Log Entries Regardless of User Authentication Context

If it is desired that operations are logged regardless whether they are performed in the context of a logged in user or not, then the process engine configuration flag named restrictUserOperationLogToAuthenticatedUsers can be set to false.

Access the User Operation Log

The user operation log can be accessed via the Java API. The history service can be used to execute a UserOperationLogQuery by calling historyService.createUserOperationLogQuery().execute(). The query can be restricted with various filtering options. The query is also exposed in the REST API.

User Operation Log Entries

The log consists of operations and entries. An operation corresponds to one performed action and consists of multiple entries, at least one. Entries contain the detailed changes being part of the operation. When making a user operation log query, the returned entities are of type UserOperationLogEntry, corresponding to entries. All entries of one operation are linked by an operation id.

A user operation log entry has the following properties:

  • Operation ID: A generated id that uniquely identifies a performed operation. Multiple log entries that are part of one operation reference the same operation ID.
  • Operation Type: The name of the performed operation. Available operation types are listed in the interface org.camunda.bpm.engine.history.UserOperationLogEntry . Note that one operation can consist of multiple types, for example a cascading API operation is one user operation, but is split into multiple types of operations.
  • Entity Type: An identifier of the type of the entity that was addressed by the operation. Available entity types are listed in the class org.camunda.bpm.engine.EntityTypes . Like the operation type, one operation may address more than one type of entity.
  • Entity IDs: A job log entry contains the entity IDs that serve to identify the entities addressed by the operation. For example, an operation log entry on a task contains the id of the task as well as the id of the process instance the task belongs to. As a second example, a log entry for suspending all process instances of a process definition does not contain individual process instance IDs but only the process definition ID.
  • User ID: The ID of the user who performed the operation.
  • Timestamp: The time at which the operation was performed.
  • Changed Property: A user operation may change multiple properties. For example, suspension of a process instance changes the suspension state property. A log entry is created for each changed property involved in an operation.
  • Old Property Value: The previous value of the changed property. A null value either indicates that the property was previously null or is not known.
  • New Property Value: The new value of the changed property.

Glossary of Operations Logged in the User Operation Log

The following describes the operations logged in the user operation log and the entries that are created as part of it:

Entity Type Operation Type Properties
Task Assign
  • assignee: The id of the user who was assigned to the task
Claim
  • assignee: The id of the user who claimed the task
Complete
  • delete: The new delete state, true
Create No additional property is logged
Delegate When delegating a task, three log entries are created, containing one of the following properties:
  • delegation: The resulting delegation state, PENDING
  • owner: The original owner of the task
  • assignee: The user this task has been assigned to
Delete
  • delete: The new delete state, true
Resolve
  • delegation: The resulting delegation state, RESOLVED
SetOwner
  • owner: The new owner of the task
SetPriority
  • priority: The new priority of the task
Update The manually changed property of a task, where manually means that a property got directly changed. Claiming a task via the TaskService wouldn't be logged with an update entry, but setting the assignee directly would be. One of the following is possible:
  • description: The new description of the task
  • owner: The new owner of the task
  • assignee: The new assignee to the task
  • dueDate: The new due date of the task
ProcessInstance Activate
  • suspensionState: The new suspension state, active
Delete No additional property is logged
ModifyProcessInstance No additional property is logged
Suspend
  • suspensionState: The new suspension state, suspended
Migrate
  • processDefinitionId: The id of the process definition that instances are migrated to
  • nrOfInstances: The amount of process instances migrated
  • async: true if migration was performed asynchronously as a batch, false if migration was performed synchronously
IdentityLink AddUserLink
  • candidate: The new candidate user associated
DeleteUserLink
  • candidate: The previously associated user
AddGroupLink
  • candidate: The new group associated
DeleteGroupLink
  • candidate: The previously associated group
Attachment AddAttachment
  • name: The name of the added attachment
DeleteAttachment
  • name: The name of the deleted attachment
JobDefinition ActivateJobDefinition
  • suspensionState: the new suspension state active
SetPriority
  • overridingPriority: the new overriding job priority. Is null, if the priority was cleared.
SuspendJobDefinition
  • suspensionState: the new suspension state suspended
ProcessDefinition ActivateProcessDefinition
  • suspensionState: the new suspension state active
SuspendProcessDefinition
  • suspensionState: the new suspension state suspended
Delete
  • cascade: if the value is set to true, then all instances including history are also deleted.
Job ActivateJob
  • suspensionState: the new suspension state active
SetPriority
  • priority: the new priority of the job
SetJobRetries
  • retries: the new number of retries
SuspendJob
  • suspensionState: the new suspension state suspended
Variable ModifyVariable No additional property is logged
RemoveVariable No additional property is logged
SetVariable No additional property is logged
Deployment Create
  • duplicateFilterEnabled: if the value is set to true, then during the creation of the deployment the given resources have been checked for duplicates in the set of previous deployments. Otherwise, the duplicate filtering has been not executed.
  • deployChangedOnly: this property is only logged when duplicateFilterEnabled is set to true. If the property value is set to true then only changed resources have been deployed. Otherwise, all resources are redeployed if any resource has changed.
Delete
  • cascade: if the value is set to true, then all instances including history are also deleted.
Batch ActivateBatch
  • suspensionState: the new suspension state active
SuspendBatch
  • suspensionState: the new suspension state suspended

Provide a Custom History Backend

In order to understand how to provide a custom history backend, it is useful to first look at a more detailed view of the history architecture:

Whenever the state of a runtime entity is changed, the core execution component of the process engine fires History Events. In order to make this flexible, the actual creation of the History Events as well as populating the history events with data from the runtime structures is delegated to the History Event Producer. The producer is handed in the runtime data structures (such as an ExecutionEntity or a TaskEntity), creates a new History Event and populates it with data extracted from the runtime structures.

The event is next delivered to the History Event Handler which constitutes the History Backend. The drawing above contains a logical component named event transport. This is supposed to represent the channel between the process engine core component producing the events and the History Event Handler. In the default implementation, events are delivered to the History Event Handler synchronously and inside the same JVM. It is however conceptually possible to send the event stream to a different JVM (maybe running on a different machine) and making delivery asynchronous. A good fit might be a transactional message Queue (JMS).

Once the event has reached the History Event Handler, it can be processed and stored in some kind of datastore. The default implementation writes events to the History Database so that they can be queried using the History Service.

Exchanging the History Event Handler with a custom implementation allows users to plug in a custom History Backend. To do so, two main steps are required:

  • Provide a custom implementation of the HistoryEventHandler interface.
  • Wire the custom implementation in the process engine configuration.

Composite History Handling

Note that if you provide a custom implementation of the HistoryEventHandler and wire it to the process engine, you override the default DbHistoryEventHandler. The consequence is that the process engine will stop writing to the history database and you will not be able to use the history service for querying the audit log. If you do not want to replace the default behavior but only provide an additional event handler, you can use the class org.camunda.bpm.engine.impl.history.handler.CompositeHistoryEventHandler that dispatches events to a collection of handlers.

Implement a Custom History Level

To provide a custom history level the interface org.camunda.bpm.engine.impl.history.HistoryLevel has to be implemented. The custom history level implementation then has to be added to the process engine configuration, either by configuration or a process engine plugin.

<?xml version="1.0" encoding="UTF-8"?>
<beans xmlns="http://www.springframework.org/schema/beans"
       xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
       xsi:schemaLocation="http://www.springframework.org/schema/beans http://www.springframework.org/schema/beans/spring-beans.xsd">

  <bean id="processEngineConfiguration" class="org.camunda.bpm.engine.impl.cfg.StandaloneInMemProcessEngineConfiguration" >

    <property name="customHistoryLevels">
      <list>
        <bean class="org.camunda.bpm.example.CustomHistoryLevel" />
      </list>
    </property>

  </bean>

</beans>

The custom history level has to provide a unique id and name for the new history level.

public int getId() {
  return 42;
}

public String getName() {
  return "custom-history";
}

If the history level is enabled, the method

boolean isHistoryEventProduced(HistoryEventType eventType, Object entity)

is called for every history event to determine if the event should be saved to the history. The event types used in the engine can be found in org.camunda.bpm.engine.impl.history.event.HistoryEventTypes (see Javadocs).

The second argument is the entity for which the event is triggered, e.g., a process instance, activity instance or variable instance. If the entity is null the engine tests if the history level in general handles such history events. If the method returns false, the engine will not generate any history events of this type again. This means that if your history level only wants to generate the history event for some instances of an event it must still return true if entity is null.

Please have a look at this complete example to get a better overview.

History Cleanup

When used intensively, the process engine can produce a huge amount of historic data. The history cleanup functionality helps to regularly remove “outdated” data from history tables. It deletes:

  • Historic process instances plus all related historic data (e.g., historic variable instances, historic task instances, all comments and attachments related to them, etc.)
  • Historic decision instances plus all related historic data (i.e., historic decision input and output instances)
  • Historic case instances plus all related historic data (e.g., historic variable instances, historic task instances, etc.)

History cleanup can be used on a regular basis (automatically) or for a single cleanup (manual call).

History Time to Live

You must specify “history time to live” for each process definition, decision definition and case definition which should be affected by the cleanup. For process and case definitions “history time to live” means the amount of days that pass, after the process/case instance has finished, before its history is removed from the database. For decision definitions, evaluation time is taken into account.

Use the “historyTimeToLive” extension attribute of the process definition:

<process id="oneTaskProcess" name="The One Task Process" isExecutable="true" camunda:historyTimeToLive="5">
...
</process>

You can also update “historyTimeToLive” for already deployed process definitions:

  processEngine.getRepositoryService().updateProcessDefinitionHistoryTimeToLive(processDefinitionId, 5);

or via the REST API.

You can define and update “historyTimeToLive” for decision definitions and case definitions in a similar way.

Periodic Run

To use history cleanup on a regular basis, a batch window must be configured - the period of time during the day when the cleanup job is to run. See Configuration options for details.

Manual Run

When you only want to run the cleanup a single time, then use:

  processEngine.getHistoryService().cleanUpHistoryAsync(true);

Also available via REST API.

Internal Implementation

History cleanup is implemented as a job. The cleanup job runs in the background every day at the batch window time or immediately when called manually. It removes all historic data for process (or decision or case) instances that finished “history time to live” days ago. The data is removed in batches of configurable size (see Configuration options). Only top-level objects (e.g., historic process instances) are counted when finding a batch of data to be deleted.

In cases when a job can’t find anything to delete (or not enough data to surpass the threshold), it is rescheduled for a later time, until it reaches the end time of the batch window. The delay between such runs increases twofold, until it reaches the maximum value (1 hour). This backoff behaviour only happens in case of regular scheduled runs. In case of a manual run, cleanup stops when there is no more data to be deleted.

If the job execution fails for some reason, execution is retried several times, similar to any other job (see the defaultNumberOfRetries configuration parameter here ). When still failing after several retries, an incident is created. After this, the job isn’t triggered unless one of the following actions is performed:

  • History cleanup is called manually
  • Engine is restarted (this resets the number of job retries to the default value)
  • Manually set the number of retries to >0 for the history cleanup job (e.g., via the REST API)

Job Progress

History cleanup is performed within a single job that runs several times. This job has a unique id which can be found in the response of the history cleanup call. It can also be found with this request:

String historyCleanupJobId = processEngine.getHistoryService()
        .findHistoryCleanupJob().getJobId();

The jobId can be used to request job logs and information about incidents.

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